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Meeting Room Policy

1. The Community Library meeting room may be scheduled by groups when it is not being used for library programming. The room complies with regulations for groups up to 50 people. The group is responsible for meeting ADA requirements with regard to providing certified sign language interpreters for the hearing impaired.

2. All events held in the meeting room must be open to the public, have no admission charge and no items or services sold (excluding program materials). Only the library employees and the Community Library Friends may use the facility for fund raising events which are designed to benefit Community Library.

3. An adult (at least 21 years of age) member of the group with a current Community Library patron's card in good status, must complete the Application for Meeting Room Use Form and return it to the Library Director at least two weeks prior to the meeting. A check for $15.00 made out to Community Library will be required as a deposit against damages or failure to clean the room. If the room is left as it was found, the check will be returned. The adult reserving the room will be in the meeting room throughout the event and is responsible for any damage to the room or its contents.

4. Cancellation of the reservation must be made 24 hours in advance. Failure to cancel may result in denial of future use of facilities.

5. The library's name and address should not be used as the official address or headquarters of a scheduling organization. Permission to use the meeting room does not imply the Community Library Board of Trustees supports the event.

6. No hazardous materials such as flammable liquids, fuels, adhesives, etc., are permitted in the meeting room.

7. All people attending the event must comply with the library Code of Conduct. Anyone interrupting the normal library functions by abusing the Code of Conduct will be asked to leave the premises.

8. The reserving group is responsible for setting up the room and returning the room to original set-up when finished. All trash is to be taken from the room as instructed.

9. All events must begin during regular library hours. If the meeting is to extend beyond closing time, the adult reserving the room is to check the bathrooms, kitchenette, and meeting room, turn off lights as instructed, and secure the front door.

10. If the library is closed due to hazardous weather conditions, the meeting room events will be canceled and it is the responsibility of the group to notify its members. Rescheduling the event in the meeting room will be determined by the library calendar.

(8-98)

Click here for application or ask at the Reference Desk.

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Community Library | 44 Burrer Dr | Sunbury, Ohio 43074
Phone: 740.965.3901 | Fax: 740.965.1258
Email: community-library@oplin.org

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