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Assistant Fiscal Officer

Community Library is accepting applications for a full-time Assistant Fiscal Officer.

Hours: 40 hours per week

Rate: Starting at $16.00 per hour

Schedule: Applicant must be able to work Wednesday evenings and one Saturday a month.

Position Definition

Assists the Library Director/Fiscal Officer with administrative and business tasks. Performs secretarial, clerical, and bookkeeping work for the library. Also assists patrons in the use of library services, equipment, and facilities.

General Duties

  • Plans and organizes office work according to established or standard office procedures.
  • Prepares correspondence and reports.
  • Organizes and maintains office files.
  • Orders and receives library materials and office supplies.
  • Prepares and submits purchase order requisitions for approved orders.
  • Prepares and submits approved invoices for payment.
  • Processes payroll.
  • Reconciles cash drawers and prepares bank deposit.
  • Maintains accurate and up-to-date records of library finances and business transactions, including but not limited to information on orders, payments, budget account activity and balances, gifts received and spent, etc.
  • Maintains accurate and up-to-date records on personnel, as needed.
  • Compiles annual financial report.
  • Assists in planning annual appropriations.
  • Prepares monthly financial reports for the Library Board of Trustees.
  • Prepares information packets for Library Board of Trustees meetings, and posts meeting notices as directed.
  • Transcribes and types minutes from Library Board of Trustees meetings.

Additional Duties

  • Performs general library work as needed.
  • Attends staff meetings, board meetings, and participates in professional library organizations.
  • Assumes responsibility for library in absence of the Library Director/Fiscal Officer and Assistant Director.
  • Performs additional duties as assigned including serving on task forces, committees, etc.

Minimum Qualifications

  • Bachelor's degree including course work in specialty highly preferred or equivalent experience.
  • Thorough understanding of general business and office procedures, including bookkeeping and purchasing/receiving functions.
  • Ability to word process/type with reasonable speed and exceptional accuracy.
  • Ability to keep records accurately.
  • Ability to organize work for efficient use of time.
  • Ability to interact courteously and effectively with the public, with business contacts, and with other staff.
  • Working knowledge of computers, with the ability to perform word processing, create and use spreadsheets, and use email.
  • Ability to understand and interpret policies, procedures, and rules, including library, state, etc.
  • Ability to work independently.
  • UAN experience preferred.

Supervisory Responsibilities
Receives general supervision from the Library Director/Fiscal Officer. Supervises staff and volunteers in absence of Library Director/Fiscal Officer and Assistant Director.

Please submit application/resume to:
Chauncey Montgomery, Director
44 Burrer Dr
Sunbury, OH 43074

Click here to download an application for employment.

Community Library | 44 Burrer Dr | Sunbury, Ohio 43074
Phone: 740.965.3901 | Fax: 740.965.1258